The tools behind the service

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At a glance

Built because the work needed it

Over twenty years of academic editing and translation, we kept hitting problems no off-the-shelf tool solved. So we built our own. None of these are products. They are why two documents of the same type come back to the same standard.

Proprietary editing algorithms

• Edit-density measurement — our own word- and character-level distance metrics, weighted per paragraph, measuring exactly how much a draft changed between versions
• Edit-density gating — a first pass that changed too little, or too much, is stopped and escalated before it reaches a reviewing editor. Neither an untouched document nor an over-rewritten one reaches you by accident
• Structured comparison reports — every version pair compared automatically, so the second editor sees what changed rather than re-reading from scratch
• Tracked-change generation — first-pass edits produced as genuine Word tracked changes, inside rules that protect citations, equations and field codes

These are ours, and they are the reason a reviewing editor spends their time judging rather than hunting for differences.

Document integrity

• File forensics — DOCX, PDF, TeX, RTF and plain text analysed on intake and compared against the delivered file, so nothing changes without a record
• Protected-element detection — field codes, citations, equations, tables and figures identified before editing begins, so they survive it
• DOCX segmentation and reassembly — large or fragile documents split for work and rebuilt without structural damage
• Reviewer remapping — comment authorship normalised across a document set without touching the source files

Format conversion

• LaTeX to Word — preprocessed and converted for journals that will not accept TeX
• Conversion workbench — preset-driven and repeatable, so the same input always produces the same output
• Journal and book formatting — target templates applied without breaking numbering, cross-references or citation fields

Consistency and terminology

• Cross-file consistency checks — one term, one meaning, across every document in a set
• Termbase governance — approved terminology, with candidates promoted by a person, never automatically
• Reference verification — citations extracted, DOIs resolved, retractions checked

Quality assurance

• Second-editor handover — structured reports so the reviewing editor knows exactly what changed and why
• Blinded quality appraisal — editors and translators assessed on anonymised work, tracked over time
• Release gates — a named person authorises delivery. Nothing ships on automation alone

Work with us

Tell us what you need editing, translating or formatting, and we will come back with a scope and a price.

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